VanCamp Incubator

How to Reserve a Conference Room

This page shows availability for shared conference rooms in the VanCamp Incubator. Reservations are reserved by sending a meeting invitation directly to the room’s calendar using your own email and calendaring system (Outlook, Google Calendar, etc.).

Step 1: Check Room Availability

Use the tabs on this page to view availability for each conference room.

• Each tab represents a specific room
• Availability is shown in a full calendar view
• If a time slot appears open, the room is available to request

Please review availability before sending a meeting request.

Step 2: Send a Meeting Request

To request a room, create an event in your own email calendar and invite the appropriate room calendar as a participant.

When sending the request:

• Include the meeting date, start time, and end time
• Add a brief meeting title
• Invite the correct room calendar:
  • Large Conference Room: vclargeconf@msufoundation.org
  • Small Conference Room: vcsmallconf@msufoundation.org
  • Tissue Culture Room: vctc@msufoundation.org

If the room is available, the meeting will be accepted automatically and added to the calendar. If the room is unavailable, the request will be declined.